Too often a bride will become convinced that she doesn't need a wedding planner because the venue that she booked, has an onsite coordinator. Having been on both sides of that spectrum, as a venue coordinator and as a wedding planner, I'm here to tell you why you need to hire a wedding planner, even though your venue is already providing you with one.
The venue coordinators first focus is to ensure that the venue and food is set up according to contracted specifications, remember that your venue coordinator is paid by the venue, not by you. Sometimes your first time meeting them may be on your rehearsal day, other times your venue coordinator may reach out to you the week of, to tie up any loose ends that the venue manager has not relayed to them. In some cases, you won't be their only bride that day. Some venues, will actually hold two events per day, if time allows for it. Even more, sometimes the venue coordinator that you have been working with, might not be your coordinator on the actual day of your wedding! Why? Because since they are an employee of the venue, they will place them where they are needed the most, especially if there are multiple events scheduled.
Depending on the venue, your coordinator may or may not help you with your wedding rehearsal or wedding day timeline! What!? Yes! Some are strictly day-of venue coordinators.
Design or decorate your reception? Not your venue coordinators responsibility, although some may help assist in putting out small items such as your guest book, but don't expect them to decorate your reception space for you.
Who's going to cut your cake? While some venue coordinators will cut your wedding cake, not all are assigned to.
What about cuing the dj or getting the bridal party together for cake cutting or who's going to get the guests to line up after the reception for the exit? The details of a wedding are usually outside the scope the venue coordinator’s responsibilities; however, not all venues are alike! You may get lucky and book a venue who includes these responsibilities into their venue coordinator's already long list of duties for your event. It is important to remember that your venue coordinator is their to represent the venue, not the bride & groom.
Your wedding planner works for YOU, the bride & groom, therefore they will represent you, and will put all of their focus into ensuring that your wedding day goes exactly how you've been planning it for months and in some cases, years!
Your wedding planner is there every step of the way. From the initial planning stages to wedding day preparation. They will conduct your rehearsal, confirm all of the details with other contracted vendors. Your wedding planner will make sure that you get what your venue’s contracts states you're getting, along with what all of your other vendors have stated to do in their contracts (cake, DJ, rentals, etc.).
Your wedding planner works exclusively for you!
Creating a timeline and orchestrating your day-of events? Your wedding planner will do that! It is their job to make sure you don't go over your allotted time and incur additional charges with your wedding vendors.
Design & decorate your reception? ABSOLUTELY! Your wedding planner works with you to create you dream wedding and will arrive to your venue hours before you do, to ensure that your reception space is exactly how you envisioned it!
Your wedding planner is in charge of your entire wedding. It is their responsibility to make sure that every detail has been taken care of.
Here at Southern Celebrations Magazine, we love working with both venue coordinators and wedding planners; by no means is this written to give a negative insight to venue coordinators, we like to give wedding couples as much information as possible, so that they can make the best decisions for one of the most important moments in their life.
There are truly some extra-wonderful venue coordinators out there who are extremely valuable to your wedding planning process. Most venue coordinators are a joy to work with and they truly love what they do and that makes things super easy on your wedding day when you have a venue coordinator AND a wedding planner working seamlessly together for your wedding day!
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