You are engaged!! Can you believe it?? So what now? Where do you start after you have made it Social Media official? Who, What, Where, When and How?
First you have to decide on date, budget, vendors, venue………here are a few tips on making appointments with vendors. They will be the first people you will share your excitement with outside of your friends and family.
After you have done all of your internet searches and narrowed it down to about 3-4 (or less) of each. You may have received package information and prices already but, you will most certainly want to meet these wonderful people you have been in contact with. Make sure you have a notebook, datebook, calendar or a program that will track your appointments.
When you call, email, text or contact them through a website or social media, first thing to do is get the name of the person you are speaking with if they have not already offered this information.
Be direct with your request: “I would like to set a time for a consultation about flowers, cake, photography etc. “When you say “consultation” they know that you want to sit down and discuss details not just have a walk through. It will also help them to schedule enough time with you to not rush through the details. Plan to spend at least an hour with each vendor. Always leave extra time for traffic and travel time in between.
Then add what day and time is best for you or a few. That way there is less back and forth on what times are available. Please keep in mind that Friday and Saturday are the busiest times for wedding vendors. Try to find a day that you are off during the week or after work that you are available. Not to say that Fridays and Saturdays are out of the question. Understand that you will more than likely be getting married on one of those days. Wouldn’t you want your vendors to give all of their attention to you on your day?
So, here is an example of what your appointment information can look like:
Date: Tuesday March 12, 2018 Time: 2:00-3:00
Vendor Name: ABC Company Phone Number: 888-888-8888
Contact Name: Sally Jones Personal contact number: 888-888-8888
Address: 123 Main Street, Perfect Town, Perfect State (for GPS)
Always ask for the direct number where the person you will be meeting with can be reached on the day of the appointment. Just in case you are running late or need to reschedule. Or if by chance you show up and no one is there goodness knows things happen!
Get the address for your GPS and ask for directions just in case it is hard to find or you are not familiar with the area. They will know about short cuts and road closure that your GPS might not.
So what happens if on the day you are not able to make the appointment? Maybe you are sick and need to reschedule. ALWAYS contact the contact person as soon as you know. This is just the right thing to do. They will be glad to help you reschedule. So what happens if you think that you have decided on your vendor before you have meet with them all ??? How do you know if you haven’t met them all? Don’t be pressured into booking until you have explored all the options you have chosen. You were interested in the 3-4(or less) you made appointments with for a reason. However, if you have, PLEASE contact the other vendors and cancel your appointments. This person has set aside time from their day to meet with you, sometimes they have made arrangements with a baby sitter for instance or arranged their day around meeting you at the shop or venue. Not all wedding vendors are a 9-5 store front. They have families and lives too so as a courtesy to them always contact them as soon as you can.
Now the hard part deciding………I didn’t say that would be easy. My best advice to you is go with your gut, how did the person make you feel? Were you comfortable in the space? Did you feel as though they had your best interest at heart? Did they like your ideas and offer options? It’s not always about price. Your wedding day is all about feelings right? LOVE is an awesome feeling that you want to share. So do your vendors LOVE what they do? If they do you will feel it!
(Southern Celebrations Magazine's In-house Event Planning Expert)